Posters Guidelines and Instructions

All posters should remain up during the WCPG Conference from Thursday, November 5th until 10:30 AM on Sunday, November 8th. Push pins will be provided.

There will be two poster sessions. Thursday, November 5 and Friday, November 6, from 5:00 – 6:00 PM.

Successful poster presentations are those that achieve both coverage and clarity. The Congress poster sessions will provide a more intimate forum of exchange, facilitating informal discussions between authors and the attendees. Ideally, a well-constructed poster will be self-explanatory and free the author from answering obvious questions so that the focus is on the discussion between author and attendee.

• The poster board area measurement is 4' high x 4' wide
• Please adhere to these size restrictions as this allows for the maximum number of posters, as well as continuous display throughout the conference. If you do not adhere to the size restrictions, the Congress Organizers reserve to move your poster to an available location outside of the topic area designated
• At registration, you will be provided with instructions on your poster location, as well as a number. The number will be on the poster board assigned to your poster
• Posters should be mounted on the assigned board as early as possible and for the duration of the meeting
• We recommend that you prepare the following labels with lettering in bold, visible and 1" high (minimally) indicating: 1. the title of your paper 2. the author(s) for the top of your poster space
• A copy of your abstract (250 words or less), in large typescript, should be posted in the upper left-hand corner of the poster board. • Please do not mount illustrations on heavy board because these may be difficult to keep in position on the poster board. The poster board is a bulletin board, and the posters will be adhered with thumbtacks
• Your illustration may be viewed at distances as far as 3 feet or more. We recommend that lettering should be at least 3/8 inches high, preferably in a typed and easy to read bold font
• Poster Viewing; Plan to be at your poster on the designated date and time at least 15 minutes in advance of the published viewing time
• Bring at least 50 copies of your poster or abstract with you for distribution. Label this information clearly. On-site reproduction will NOT be available

Oral and Symposium Presentations

Presentation Timing

Oral presentations cannot exceed 12-15 minutes (leave 3 minutes for Q&A), symposia presentation cannot exceed 20 minutes (leave 3 minutes for Q&A). The amount of time for your presentation will be determined by the number of abstracts in your session and directed by your symposia chair. There will be a timer on the podium as a reminder of where you are in the presentation.

Instructions to Oral and Symposium Presenters

Your presentations (Microsoft Powerpoint only) will be accepted in CDROM or USB Flash Driveform. They can be transferred directly to the computer in the meeting room in which your session will be held. Both the Plenary and Concurrent Session rooms will be open and ready to accept presentations one hour before session start time each day and during breaks. Bring a copy of any video files you use as part of your PowerPoint. Due to the high volume of speakers, no changes may be made once transferred to the meeting room's computer. Once the sessions begin, any additional time needed to troubleshoot last minute walk-in presenters not having checked in earlier will be subtracted from total time allotted for their presentation.

Two copies of your presentation should be labeled with the following information CDROM or Flash Drive:

• Concurrent Session Title
• Date of Presentation
• Time
• Title of Presentation
• Author's Name

Oral Presentation Tips

• A successful oral presentation creates value for the attending audience in both coverage and clarity. The Congress oral sessions will provide the opportunity of being in the spotlight with peers who have chosen to give you their time and attention. Excellent presenters understand the responsibility to the audience and use the presentation time wisely and well.

Presentation Content

• Decide on a limited number of the significant ideas you want your audience to code, comprehend, and remember
• Minimize details (of procedure, data analysis, and literature review) when highlighting the main ideas you want to transmit
• Write out your presentation as a mini-lecture (with a listening audience in mind), starting with an outline that you expand into a narrative
• Include minimal but appropriate redundancy in important ideas to enhance comprehension and recall

Speaker Preparation

• Practice delivering it aloud in order to learn it well, to make its length fit in the time allocated, and to hear how it sounds
• Try to speak loud enough, clear enough, and with sufficient enthusiasm to hold the attention of your audience despite distractions (internal and external)

Delivery

• Connect with your audience rather than reading your presentation and paper. Speak your ideas directly to your audience, focusing on key points and transitions in your speaking period
• State clearly the point of the research in simple and if possible, jargon-free terms clarifying what was discovered, and your interpretation of the results conceptually, methodologically, or in practical value
• Summarize your presentation succinctly and end on time